BUS FPX 3050 Assessment 3 Communicating a Team Contract Video Script

Student Name

Capella University

BUS-FPX3050 Fundamentals of Organizational Communication

Prof. Name

Date

Communicating a Team Contract Video Script

Dear Team,

I trust this message finds you all well and engaged in productive endeavors. Rather than resorting to another email, I felt it necessary to connect with you on a more personal level. I have meticulously reviewed each comment exchanged via email and instant messaging, ensuring that every team member remains included in our communication loop both presently and in the future.

Acknowledging the heightened emotions and tensions observed earlier this week, stemming from our interactions, and the apprehensions surrounding the upcoming meeting with Roger, I believe that transparent and candid communication can assuage these concerns.

Let’s address the communication challenges encountered this week and propose strategies to mitigate them going forward. Additionally, I’ll outline actionable steps for enhancing team communication and defining our expectations moving forward.

Assumptions and Misinterpretations: Avoiding assumptions and misinterpretations is pivotal. Clarity, audience consideration, and contextual clarity must be prioritized by the sender. When information is unclear, seeking clarification rather than assuming is imperative. Mindfulness about how messages are conveyed and interpreted can prevent conflicts. It’s crucial to refrain from hasty conclusions and instead take a moment to reassess communications to foster clarity and prevent unnecessary conflicts.

Self and Job Security: Upon reviewing our communications this week, it’s apparent that some team members may feel undervalued or disregarded. On behalf of the company, I apologize for inadvertently fostering an environment where such sentiments could arise. Every team member’s contributions and perspectives are valued, as they collectively propel our success. Embracing diverse viewpoints nurtures creativity and innovation within our team.

Communication Methods: Diverse communication methods have emerged as a significant issue. Effective communication is the cornerstone of our team’s success. Henceforth, we will primarily utilize Microsoft Teams and email. Email will be reserved for extensive or formal communications, while Microsoft Teams will serve for quick queries and internal collaboration. Consistency in communication methods will streamline our interactions and ensure alignment across the board.

BUS FPX 3050 Assessment 3 Communicating a Team Contract Video Script

Moving forward, it’s imperative that every team member treats others with respect, regardless of their position or title. This ethos is indispensable for our collective success and will be vigilantly upheld.

To address these concerns, we will implement a Team Contract delineating expectations, roles, and responsibilities. This document will formalize our agreements, ensuring clarity and fostering mutual accountability. I will distribute the contract later today, with a deadline for return by the end of next Monday.

Thank you for your attention, and I wish you all a productive remainder of the day.

References

Aria, N. (2023, April 12). 5 ways to avoid misunderstandings in text-based communication. LinkedIn. https://www.linkedin.com/pulse/5-ways-avoid-misunderstandings-text-basedneda-aria

Kitch, B., & Person. (2023, February 16). How to create a team working agreement: Mural. RSS. https://mural.co/blog/team-agreement-guide

Spike, & Todoros, O. (2023, August 29). Email vs. instant messaging: Key differences explained. Spike. https://www.spikenow.com/blog/conversational-email/email-vs-instant-messagingwhats-the-difference/#:~:text=Email%20is%20great%20for%20sharing,to%20junk%20and%20spam%20mail.

BUS FPX 3050 Assessment 3 Communicating a Team Contract Video Script