PM FPX 4010 Assessment 1 Project Charter

Student Name

Capella University

PM-FPX4010 Process Groups and Knowledge Areas in Project Management

Prof. Name

Date

Angie and Marissa’s Wedding Charter

Planning a wedding is a complex project, and there are numerous elements involved, which often leads to hiring wedding planners. However, for this wedding, Angie and Marissa have chosen to plan it themselves. Angie will act as the project manager for the event, while consulting Marissa on major decisions. The primary objective is to organize the perfect wedding within a budget of $30,000. The desired timeline for the event is early June 2022, with the location being an undecided outdoor venue. As the planning progresses, a Work Breakdown Structure (WBS) will be developed. Angie will meet with Marissa to initiate discussions on the project’s phases: initiating and planning, monitoring and controlling, executing, and closing. They will focus on the following aspects:

• Customer needs: This refers to the needs of Marissa and Angie.
• Project scope
• Assumptions
• Deliverables
• Resources
• Schedule
• Budget
• Risk

Customer Needs

The project encompasses both the wedding ceremony and the reception. Angie and Marissa desire an outdoor venue capable of accommodating 100 guests. They have a strict budget of $30,000. Flexibility will be maintained in terms of catering, cake, and entertainment to ensure adherence to the budget. Additionally, Angie and Marissa require an open bar for their guests.

Project Scope

According to the Project Management Institute (2017), the project scope refers to the detailed description of the project. For this wedding, the scope involves planning an outdoor wedding and reception that stays within the $30,000 budget. After outlining assumptions, a meeting with the stakeholders will take place to break down the project in more detail and establish communication expectations.

Assumptions

Assumptions are essential in project management as they help guide the project forward despite unknowns. The key assumptions for this wedding are as follows:

• The budget will be allocated effectively.
• The wedding location will accommodate 100 guests.
• All vendors will be available on the chosen date.
• The venue will be available on the chosen date.

Deliverables

The five primary deliverables for this project include the venue, guests, vendors, appearance, and operations.

• Venue
  • Mohican Gardens and Conservatory
  • Reservation deposit
• Guests
  • Finalize guest list
  • Confirm lodging for out-of-town guests
  • Design and send invitations
  • Confirm RSVPs
• Vendors
  • Hire catering company
  • Hire bakery for the cake
  • Hire a DJ
  • Hire a bartender
  • Hire a florist
  • Hire an officiant for the ceremony
  • Hire a photographer
• Ceremony and Reception Aesthetics
  • Floral arrangements
  • Decorations
  • Wedding party attire
  • Cake selection
  • Specialized decorations such as tablecloths and cutlery
• Procedures
  • Discuss photo ideas with the photographer
  • Hair and makeup
  • Rings
  • Coordinate with all vendors to ensure everything is in order

Resources

As the project manager, Angie is responsible for outlining the resources required for the project. The resources include Billie (Angie’s mother) as the vendor manager, responsible for scheduling vendors. Marissa will approve significant decisions, while her sister Kelly will assist with the appearance-related tasks.

Project Schedule and Budget

Risk

Several risks need to be considered throughout the project, including:

• Weather, as the event will be held outdoors
• Guest list fluctuation
• Vendor availability and budget constraints
• Potential cost increases
• Delays in securing vendors

References

PM FPX 4010 Assessment 1 Project Charter

Project Management Institute. (2017). Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition and Agile Practice Guide: Chapter 5.