MHA FPX 5016 Assessment 2 Information System Job Description and Summary

Student Name

Capella University

MHA-FPX 5016 Introduction to Health Information Systems

Prof. Name

Date

Health Information Management Job Description and Summary

Introduction

The healthcare sector is experiencing swift transformations, especially with the integration of electronic health records (EHRs). To manage these changes effectively, healthcare organizations require a strong health information management system that ensures data accuracy, protection, accessibility, and compliance. Vila Health Independence Medical Center is actively seeking a Health Information Manager to oversee its EHR system and ensure adherence to meaningful use guidelines.

Organization’s Need

The transition to electronic health records has made the role of a certified health information manager increasingly vital in ensuring that Vila Health’s data is managed and protected according to meaningful use guidelines. The expansion of health information technology is reshaping the operational landscape of healthcare organizations. As of 2017, more than 98% of hospitals in the United States had demonstrated meaningful use or had adopted, implemented, or upgraded their EHR systems (Health IT, 2017). Vila Health requires a health information manager to handle the rising IT demands. This role involves organizing, overseeing, and safeguarding patient health information, which includes symptoms, diagnoses, medical histories, laboratory results, and procedures, ensuring the data’s quality, accuracy, accessibility, and security (Mayo Clinic, n.d.).

Meaningful use has specific objectives that healthcare professionals and hospitals must meet to qualify for CMS incentive programs. These objectives include enhancing quality, safety, and efficiency, reducing health disparities, engaging patients, improving care coordination, and maintaining privacy and security (Mushtaq, 2015). The health information manager will ensure long-term compliance with meaningful use by monitoring workflows and integrating processes. Vila Health’s Independence Medical Center must transition away from paper-based processes, as EHRs have fewer errors and allow multiple users to access files from any location (USF Health, 2021).

Successful integration of EHRs is crucial for ensuring quality, safety, and efficiency, enabling real-time communication and data sharing among practitioners (Nexhealth, n.d.). This issue was identified by Vila Health’s Quality Assurance Manager, emphasizing the need to hire the right candidate to address these challenges and ensure long-term compliance with meaningful use and current incentive programs. Attracting the right candidates requires a clear understanding of the position requirements in the job advertisement.

Financial Impact

Hiring a new health information manager has significant financial implications beyond their salary. The costs of hiring a new employee include recruiting, training, employee benefits, and salary (Davies, 2020). Recruitment expenses encompass job advertising, drug screenings, background checks, and the time cost of internal recruiters reviewing resumes and interviewing candidates. On average, a company spends $4,129 per hire (Society for Human Resource Management, 2021). Training a new employee is a costly investment, with companies spending an average of $1,286 annually on training, which can take up to 42 hours to complete (Mueller, 2021). The average nationwide salary for health information management is $76,762 (ZipRecruiter, n.d.). Benefits can add 25% to 40% to the salary (Boston Business Journal, n.d.).

To gain leadership buy-in, it is important to highlight the benefits of hiring a Health Information Manager. Technology can enhance operational efficiency and reduce healthcare costs. By integrating all systems, the Health Information Manager can lower administrative expenses (Siddhartha, 2019). A unified system can facilitate faster data retrieval, leading to quicker diagnoses and treatments.

Conclusion

Vila Health Independence Medical Center needs a Health Information Manager to maintain compliance with meaningful use guidelines and address compliance gaps identified by the Quality Assurance Manager. This role will not only enhance efficiency but also reduce costs. Hospitals with EHRs have been found to lower their average costs by 12% (Highfill, 2019).

Job Description: Health Information Manager

References

Boston Business Journal. (n.d.). How much does an employee cost? Retrieved from https://web.mit.edu/eclub/hadzima/pdf/how-much-does-an-employee-cost.pdf

Davies, R. (2020, December 28). 7 costs of hiring a new employee for your small business. The Blueprint. Retrieved from https://www.fool.com/the-blueprint/cost-of-hiring-an-employee/

Health IT. (2017, August 1). Hospitals participating in the CMS EHR incentive programs. Health IT. Retrieved from https://www.healthit.gov/data/quickstats/hospitals-participating-cms-ehr-incentive-programs

Highfill, T. (2019, March 21). Do hospitals with electronic health records have lower costs? A systematic review and meta-analysis. Taylor & Francis. Retrieved from https://www.tandfonline.com/doi/abs/10.1080/20479700.2019.1616895

Mayo Clinic. (n.d.). Health information manager. Mayo Clinic College of Medicine and Science. Retrieved from https://college.mayo.edu/academics/explore-health-care-careers/careers-a-z/health-information-manager/#:~:text=Health%20information%20manager%20professionals%20not,and%20where%20they%20need%20it

Mueller, A. (2021, September 14). The cost of hiring a new employee. Investopedia. Retrieved from https://www.investopedia.com/financial-edge/0711/the-cost-of-hiring-a-new-employee.aspx#citation-6

MHA FPX 5016 Assessment 2 Information System Job Description and Summary

Mushtaq, F. (2015, January 24). Ensuring EHR compliance for meaningful use. Healthcare Innovation. Retrieved from https://www.hcinnovationgroup.com/policy-value-based-care/article/13007317/ensuring-ehr-compliance-for-meaningful-use

Nexhealth. (n.d.). What does EHR integration achieve? Retrieved from https://www.nexhealth.com/guides/ehr-integration#:~:text=The%20main%20purpose%20of%20getting,and%20no%20loss%20in%20data

Siddhartha. (2019, December 16). How Smart Technology Can Help Reduce Healthcare Costs. HATI International. Retrieved from https://www.hatiintl.com/blog/how-smart-technology-can-help-reduce-healthcare-costs

Society for Human Resource Management. (2021, July 24). Human capital benchmarking report. SHRM. Retrieved from https://www.shrm.org/about-shrm/press-room/press-release/page/human-capital-benchmarking-reports.aspx

USF Health. (2021, November 17). EHR adoption benefits. Retrieved from https://www.usfhealthonline.com/resources/healthcare-analytics/benefits-of-ehr/

MHA FPX 5016 Assessment 2 Information System Job Description and Summary

ZipRecruiter. (n.d.). Health Information Management. Retrieved from https://www.ziprecruiter.com/Salaries/Health-Information-Management-Salary–in-Florida