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KEY TERMS • Inputs: “Any item, whether internal or external to the project which is required by a process before that process proceeds. May be an output from a predecessor process” • Outputs: “A product, result, or service generated by a process. May be an input to a successor process.” • Tools: “Something tangible, such as a template or software program, used in performing an activity to produce a product or result.” • Techniques: “A defined systematic procedure employed by a human resource to perform an activity to produce a product or result or deliver a service, and that may employ one or more tools.” This study source was downloaded by 100000888545665 from CourseHero.com on 09-10-2024 07:28:04 GMT -05:00 PROJECT MANAGEMENT PROCESS GROUPS • Initiating Process: Define the project at a high level • Planning Process: Define the project in detail, including methodology • Executing Process: Complete the actual work • Monitoring and Controlling Process: Measure and monitor the performance of the project • Closing Process: Wrap up and hand off the project This study source was downloaded by 100000888545665 from CourseHero.com on 09-10-2024 07:28:04 GMT -05:00 PROCESS GROUPS: INPUTS AND OUTPUTS This study source was downloaded by 100000888545665 from CourseHero.com on 09-10-2024 07:28:04 GMT -05:00 PROJECT MANAGEMENT KNOWLEDGE AREAS  Integration Management  Scope Management  Schedule Management  Cost Management  Quality Management  Resource Management  Communications Management  Risk Management  Procurement Management  Stakeholder Management This study source was downloaded by 100000888545665 from CourseHero.com on 09-10-2024 07:28:04 GMT -05:00 PROJECT MANAGEMENT KNOWLEDGE AREAS This study source was downloaded by 100000888545665 from CourseHero.com on 09-10-2024 07:28:04 GMT -05:00 REFERENCES Kloppenborg, T. J., Anantatmula, V., & Wells, K. N. (2019). Contemporary project management (4th ed.). Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide)– Sixth Edition, Project Management Institute Inc., 2017. Waters, B. (n.d.). Project fundamentals (PMBOK® Guide sixth edition) [Tutorial]. Skillsoft. Waters, B. (n.d.). The process groups (PMBOK® Guide sixth edition) [Tutorial]. Skillsoft.

PM FPX 3000 Assessment 3 Data Integration Software Tool for Communications ‘R’ Us Phone Company

 

Student Name

Capella University

PM-FPX3000 Principles of Project Management

Prof. Name

Date

Data Integration Software Tool for Communications ‘R’ Us Phone Company

 

Executive Summary

 

Plan Sponsor, Ted Telee O’Phone, from Communications ‘R’ Us Phone Company, has requested a software tool that facilitates the use of various data by different software applications within the company, while adhering to a $50,000 budget. The software should allow data access via a cloud environment, providing stakeholders with easy access through an internet browser. By August 1, 2022, our team will launch the Data Integration tool within this cloud environment, ensuring virtual access for all stakeholders under Communications ‘R’ Us through a secure network browser. This integration will support time management, business continuity, and financial growth for the company.

Data Integration Software Tool for Communications ‘R’ Us Phone Company

 

Version Control

Version NumberAssessment NumberDate
1.0Assessment 2-106/12/2022

Data Integration Software Tool for Communications ‘R’ Us Phone Company

 

  • Project Charter
  • Project Title: Data Integration Tool
  • Project Start Date:
  • Project Finish Date:
  • Budget: $50,000
  • Project Manager: Jennifer Riordan

Project Objectives: By August 1, 2022, our team will develop and launch a Data Integration Tool allowing all stakeholders at Communications ‘R’ Us to access organizational data through a cloud-based internet browser for various software applications.

  • Confirm the intent of the requestor
  • Break the project into deliverables
    • Provide details on required actions, timeframes, resources, and estimated costs for each task
    • Identify risks and potential effects
  • Confirm involved parties
  • Schedule an internal Kick-Off Meeting
    • Outline roles and responsibilities and establish completion timelines
    • Design hardware and develop digital coding for the requested system
  • Schedule an external Kick-Off Meeting
    • Provide a detailed explanation of the process, estimated timeframe, costs, and goals
    • Ensure the request matches the intent
  • Hold two external meetings weekly
    • Provide updates on milestones achieved
    • Follow up with emails detailing meeting discussions

PM FPX 3000 Assessment 3 Data Integration Software Tool for Communications ‘R’ Us Phone Company

  • Hold daily internal meetings during the first week
    • Confirm project status and address any issues
    • Follow up with emails summarizing discussions and required actions
  • Provide weekly progress reports to the requestor
  • Conduct trials during tool development to identify and resolve issues
  • Milestone: Quality & Analysis (Q&A) on 04/01/2022
    • Address any outstanding issues and document mitigation strategies
  • Milestone: Program deployment on 08/01/2022
  • Provide training, documentation, FAQs, and a resource number for support
  • Monitor the program for a year
    • Weekly for the first month
    • Monthly from the 2nd to the 5th month
    • Quarterly for the last two quarters

Approach: Hold internal and external meetings to identify the full scope of the request, provide follow-ups, and outline actions, timeframes, and milestones. Maintain full transparency when presenting project details to the Plan Sponsor. The marketplace is evolving with advances in technology, globalization, social responsibility, and consumer sustainability concerns (Mandal, 2020).

Data Integration Software Tool for Communications ‘R’ Us Phone Company

MetricTime ManagementBusiness ContinuityFinancial Growth
Score (0-10)989

Stakeholder Register

NameRoleAuthorityPositionContact Information
Jennifer RiordanProject ManagerExternalVendor ManagerEmail/Desk Phone (*Plan Sponsor only mobile access)
Ted Telee O’PhonePlan SponsorInternalPlan SponsorEmail/Desk Phone
Communications ‘R’ Us ManagementOrganizationInternalCompanyEmail/Desk Phone
Sr. Software Programmer Analyst ISystem ProgrammerExternalVendor AnalystEmail/Desk Phone
Software Programmer Analyst IISystem ProgrammerExternalVendor AnalystEmail/Desk Phone

Stakeholder Assessment

RequirementCommunication NeedsFrequencyExpectationsInfluenceInterest and Power
Complete project within budgetProvide financial reportingWhen and how dollars are appliedNo additional costsHighHigh
Positive status updatesEmail status notificationsDaily cadencePositive trendHighHigh
Weekly progress updatesEmail status notificationsTuesdays & FridaysPositive trendHighHigh
Final product deliveryEmail status notifications08/01/22Completed productHighHigh
Educate Plan SponsorSchedule discussions/troubleshooting2x weekly until 08/30/22Implementation according to intentHighHigh
Monitor Data Integration ToolDaily reports and comparison08/01/22 – 08/30/23Identify and mitigate errorsMediumHigh

Stakeholder Classification

  • Internal Stakeholders (Primary): Communications ‘R’ Us Employees, Plan Sponsor Ted Telee O’Phone, Communications ‘R’ Us Board of Directors
  • External Stakeholders (Secondary): Project Manager, Software Programmer Analysts (Vendors)

Work Breakdown Structure (WBS)

Project: Build Data Integration Software Tool
1.0 Initiate (Project Management)
1.1 Planning
1.2 Team Contract
1.3 Scope Document
1.4 Project Charter
1.5 Scheduling
1.6 Overview
1.7 Resources
2.0 Design
2.1 Functional Design
2.2 System Design
3.0 Development & Building
3.1 Coding
3.2 Repairing
3.3 Hardware Components
4.0 Testing
4.1 Test Hardware
4.2 Test Internally
4.3 Final Debugging
5.0 Deployment & Quality & Analysis (Q&A)
5.1 Integration Testing
5.2 Form Support Service
5.3 Data Reporting & Q&A
5.4 Finalizations
6.0 Operations & Maintenance
6.1 Integrate System
6.2 Provide User Training and Guidelines
6.3 Monitor Performance

Budget

 

The Data Integration Software Tool for Communications ‘R’ Us is broken down into six key segments. The total budget is $50,000, with $23,400 allocated for staffing, covering internal and external meetings, project management, software development, testing, quality analysis, and system maintenance.

SegmentCostPercentage
Project Management Team$23,400.0046.81%
Design$1,376.002.75%
Development & Building$3,152.006.30%
Testing$1,680.003.36%
Development & Quality Analysis$5,160.0010.32%
Operations & Maintenance$15,226.0030.46%
Total$49,994.00100%

References

 

Mandal, A. (2020). Technology, globalization, and sustainability. Journal of Business Research, 112(1), 45-52.

PM FPX 3000 Assessment 3 Data Integration Software Tool for Communications ‘R’ Us Phone Company

Kloppenborg, T. J., et al. (2019). Project Management: Achieving Competitive Advantage. Pearson Education.

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